1) MAIN NAVIGATION Institution Setup Course Management Student Admission Student Finance Student Registration Online Registration Examination Examination Configuration Examination Marking Management Reports BulkSMS and Email System Maintenance Student Identity Cards MAIN NAV WITH ITS ITEMS 2) Institution Setup Has Institution Structure Module Institution Campuses Faculty Area of Study Programme of Study Programme Track Programme Structure Academic Path Sessions setup Study Plan Periods Academic Intake Dashboard Features Of Each Item Above a)Institution This Is System Name Setup - Should Contains Name Input :---- and Abbrev Inpt... b) Campuses This Should Have The Following Inputs Code Name Address c) Faculty This Is Creation Of Faculties With The Following Inputs Code Name Institution (on institution get the system Abbrev or name created above in Create Input but show only)- should be drop down d) Area of Study Once This Is Opened Has Select School ---> Open Faculty Drop Down show Faculties When A Particular Faculty Is Opened It Shows On Top EG Faculty: Faculty of Education --- Now Has 2 features a) Create Program Under THis Faculty By Code and Title b) Display The Created Programs Under This Faulty List of programs: Code Title lastly Admin Would switch to different faculty and continue same operation e) Programme of Study Select Program: this should create programs Code: Name: Abbrev.: Study Period: ** Must select one Period Of Study as default. Program: select from program so divide screen by two - on the sections on screen in on other show list like so List of Programs: Code Name Abbrev. Study Period BA-FTH Degree in Food Technology and Health Science FOUR YEAR x f) Programme Track this should have select from program Program: then once selected show e.g Track Period Scheme C-ICT MONTH 1 X --- on another part of the screen has create e.g Track Name: Period Scheme: from drop down g)Programme Structure select from Select program: selct from track once those two are filled auto show e.g Select program: Track: Select parameters: Period: Course: Core / Elective ?: Course / Period Scheme: C-ICT - Certificate in Introdocution to Information Communication Technology MONTH 1 Program Name: C-ICT - Certificate in Introdocution to Information Communication Technology Code Title Credit Hours Core/ Elective 1 MONTH WEEK 1 CIT 102 Information System Components 1 C x CIT 100 Introduction to Basic Features in MS Windows, MS Word, MS Excel and Internet 1 C x CIT 101 Fundamental Concepts in Information Systems: Data & Information 1 C x 5 DAYS WEEK 2 CIT 105 Common ICT Services in an Organization 1 C x CIT 103 Information System Types and Usage in Organizations 1 C x CIT 104 Impact of ICTs on Society and Business Entities 1 C x 5 DAYS WEEK 3 CIT 107 Computer System Architecture and Operation Concepts 1 C x CIT 108 Information System Technologies 1 C x CIT 106 Delivery of ICT Services 1 C x 5 DAYS WEEK 4 CIT 111 Common Business Services through the Internet 1 C x CIT 109 Business Continuity Strategies 1 C x CIT 110 Information Systems Security Concepts 1 C x 5 DAYS vtl/sis/struct/setup_program_structure.vm POWERED BY BIG VOICE TECHN h) Academic Path this is creation of intakes by Path Name eg Path Path Name | Path Action January Edit September Edit July Edit July_Short_course Edit C-PSYC Edit March_Short_Course Edit January Edit j) Sessions setup the list should show the following tables Session Code Session Name Start Date End Date --so above there is a filter which have e.g Qualification Path Name: drop down so that the name created in section j above Session Code Session Name Start Date End Date Jan2010/I Jan2010/I 2010-JAN-01 2010-JUN-30 x Jan2010/II Jan2010/II 2010-JUL-01 2010-DEC-31 x on other screen is the create for sessions -- e.g Code: Name: Start Date - Year: Month: Day: End Date - Year: Month: Day: k) Study Plan Periods this has Select Period Structure: drop down lets say One Years Is Selected - It Displys And Allow Add Strures To This Year EG SO should HAVE ADD STRCUTURE BUTTON - and delet E-G One Year First Month Second Month Third Month ALSO Add New Structure Structure Code: Path Name: L) IT HAS FILTER Path Name: Intake Session: Period Scheme THEN DISPLAYS Period Session Start Date End Date m) Dashboard This Should Show advanced cards for all the above features in this module 2) MODULE 2 Course Management Course Management Courses Course Pre-requisite Course Managers FATURES UNDER EACH ITEM a) Courses Select Faculty : drop down once selected shows List of Courses: Code Title Credit Hours BECE 104 Evolution and Progress of Early Childhood Care and Education 3 x then create course Title: Alternate Title: Course Code: Credit Hours: Pass Mark: % Remark: Faculty: drop down Programs: show all courses under the above faculty and allow add multiple courses to this faculty b) Course Pre-requisite select from faculty -- once selected should display Courses Course : dropdown Pre-requisite drop down Save table for displaying Pre-requisites # Course Name Action c) Course Managers select from faculty once it loads Course drop down --- Get Manager(button) Manager : dropdown shows list of mangers so for all these sections what u should do is make small create on the left and diplay of the other side -- MODULE 3) Student Registration HERE ARE ITS NAV ITEMS Computer Number Update Student Id Student Registration Online Registration Requests Switch Program Student Status Student Offence Student Courses Students' Stat - Intake vs Program Semester Vs Intake Stats Semester Registration Status Custom Reports Class List FEATURES a) Computer Number this is used to generate student computer numbers -- as follows School code: Prefix: Number Size: Current No: Next Generated No: 2602003010 Update should also have {YY} {YYYY} {M} {MM} creation data i think so b) Update Student Id this is for updating from to Change Student umber Old Student Id --- New Student Id ---- Update c) Student Registration on top of form should be Search By - student number - nrc number - name ADMISION FORM FIIELDS PERSONAL INFORMATION profile picture School * Intake Year * DROP DOWN FROM 2006 Study Mode : DROP DOWN and add all modes Class of Program : drop down add Certificate , diploma, degree, and many more classes of qualifications Student Number: {Student Number will be generated on saving} NRC/Passport: Full Name[Surname Other Names]: * Birth Date: Sex: * Marital Status: * Employment information(Applicable to Employees) Occupation: Sponsorship Sponsorship: dropdown (self,state,employer) Religion/Denomination Information Contact Information Postal Address: * Residential Address: * City:* State/Province:* Zip/Postal Code: Nationality: drop down , all countries with search advanced Email: Confirm Email: Phone :* Guardian/Next of Kin Information Name: * Address/Phone: * documents : Put Sections : previous academics , nation identity - references, other important - u can add more So On Top There Is Advnced Filter remember - and when filtered should actually open a student list with all similar with what has been filterired eg Search result for: Back Retrieved Total Number of Records of 205 in 0.001 seconds Page: 1) 243110061 kumbutso m phiri 2) 221111511 Phiri Aliford 3) 221111512 Phiri Maureen Hara but should be far improved so once a a student is selected details page take not biodata should show all the above info --below is the navigation top nav for studentdetails page Biodata Course Enrollment Courses Register Student Program Structure Close Learning Centre: PERSONAL INFORMATION School * fields for course enrollment tab COURSE ENROLLMENT INFORMATION: Computer Number: 243110061 Name: kumbutso m phiri Institution: ICOF GLOBAL UNIVERSITY Faculty: Faculty of Education Program: Degree in Education with Subsidiary Areas Major: Degree in Education with Subsidiary Areas Track: Default Intake Session: Jul2022 I Academic Period: FINISHED STUDY there should be option to update the info on each tab courses tab here show years and semesters e.g i have selected sememter 1 Computer Number / Name: 243110061 - kumbutso m phiri Program: Degree in Education with Subsidiary Areas (BA-ESA) Current Session: Jul2026 I Current Period: FINISHED STUDY Courses for Period of: SEMESTER 1 Code Title Credit Hours Status Update Status Type BESA 200 Introduction to Special Education 1 Normal - X BESA 201 Subsidiary Area ( Specialised Course) 3 Normal - X BESA 202 Comparative Studies 3 Normal - X BESA 203 Subsidiary Area ( Specialised Course) 3 Normal - X SHOW COURSE STATUS Normal,exmpted , repeat , differed, overload , course,withdraw next tab is Register Student this should allow admin print comfirmation later and also add more on it next tab is Program Tab here show info of program for that student 243110061 - kumbutso m phiri Degree in Education with Subsidiary Areas (BA-ESA) Code Title Credit Hours YEAR 1 SEMESTER 1 ICOF 103 Old Testament Literature 1 Normal ICOF 102 New Testament Literature 1 Normal ICOF 101 Christian Social Ethics 1 Normal ICOF 100 Introduction to Christianity and Religious Studies 1 Normal SEMESTER 2 d) Online Registration Requests REGISTRATION REQUEST make advanced admission resquests with approve reject - this should be next generation e) Switch Program this allows to swich a student from program to program u will advance this Student Student Id Student Program : drop down + show current Intake Session + drop down + show current Student Programs Table rogram Period Session Default Action f)Student Status make a search by advanced table should like Student Number: 243110061 Name: kumbutso m phiri Program: Degree in Education with Subsidiary Areas Intake: Jul2022 I Session Status Study Period Batch 1) Jul2022 I Not Registered YEAR 1, SEMESTER 1 Jul2022 I g) Student Offence -- This Is For Entering And Viewing Student Offeces - U Will Make It MODULE 4) BULK SMS this is for sending sms to students in bulk - u can choose - send individual send for a particular group of students -- create a group add numbers and assign to groups -- also u can send by program of study or to all -- also when creating phone numbers u can choose fetch from student data - USE AFRICA TALKING API ONLY MODULE 5) Admission-MODULE a)Admission Settings Admission Setting Configuration Name Values Selection Round Admission year 2026 Month Selection Number of Items(subjects or courses or qualifications) Scheme Name Values Matric & High School Diploma holders Degree holder Nursing Masters PhD most things here are useless - just do the right and usefull things b) Entry Requirements ADD + DELETE c) Template Letter make advanced next gene admission letter to be sent to student upon admission d) Application Data Entry go back to student registration form all info from it its supposed to be here - -admin can add many fields also profile picture Academic Information Mode of Entry *: Intake Year *: Intake Month *: Study Mode *: Personal Information Application Id *: Application will be generated after saving Title: * First Name: * Last Name: * Other Names: NRC or Passport: * Birth Date: Sex: * Marital Status: Nationality Disability Specify if any: Refugee Status No Yes Refugee Number Contact Information Postal Address: * Residential Address:* City:* State/Province: Zip/Postal Code: Email: Confirm Email: Phone-Mobile:* Next of Kin Information Full Name: * Relationship: * Address/Phone: * Sponsorship Information Sponsorship: References # Name and Address of Referee Mobile Phone Email 1 2 Document handling CREATING REGISTRATION FEES CAN HAVE DIFFRENT ADMISION FORMS MODULE 6 STUDENT ID CARDS THIS IS CAPTURING OF STUDENT IDS U WILL MAKE IT UNIQUE MODULE 7 STUDENT FINANCE a) Fee Setup create categories and amount for each and ability to assign it to particular program - or student\ b)Course Fees: this course fee management - can assign fee to courses c) Invoice : Ability TO create invoice to students - pograms - i think this is as same as a) above d) Minimum Payments : this should be highly flexible - let admin be able to create adjust all kinds of fees make a proper plan here e)Recipets -- This For viewing all reciptese and sending them to student in case didn't receive for any transactions f) Student Clearance - this is deep -- it should show all student finances - what have been paid balances and a like it should go extra miles which payment categpory they didn't pay and a like g) Release Student Results == check if no fees then relases final result h) Release Session Results == release results for a particlur session if fees are okay - also this should be group or inidiviaudl i) Dashboard == here show advanced cards and analyits for student finance